ICOIN 2023 Online Conference
Video submission Guideline
How to make Video file?

In this step-by-step tutorial, we will show you how to record a professional video for your talk, easily and comfortably with your computer. It is recommended that you follow our tutorial, as we aim to deliver a consistent online experience to our conference attendees.

1. STEP 1: Getting Prepared
a. Creating your Zoom account

You are encouraged to use Zoom to record a professional-looking video for your ICOIN talk. If you don’t have a Zoom account yet, the first step is to sign up for one. All you need to do is to visit https://zoom.us, click the SIGN UP, IT’s FREE button to get started. Use your work email address to sign up for an account.

b. Downloading Zoom

You will need to download the Zoom client for your operating system before using it for recording your talk. Go to https://zoom.us/download to download and install the Zoom Client for Meetings

After you sign in to your Zoom account, click Account Settings in the ADMIN section on the left, then click the Recording tab at the top, and look for Automatic Recording. Turn it on.

2. STEP 2: Recording Your Talk
a. Starting your presentation

To get ready to record your video, make sure that you are using a computer with a front-facing camera and a built-in microphone. Most laptop computers should be fine.

Now, prepare and start the application you will be using for presenting slides in your talk, such as PowerPoint or Keynote. Then open the Zoom client and sign in to your account.

Click New Meeting. Local recording should start automatically.

Make sure you start your video in Zoom, and introduce yourself first. For example, you can say something like: My name is John Smith, I am a PhD candidate at the University of Cambridge, UK. The paper I will be presenting today is titled “Recording Professional Videos for Online Conferences.” The video you are recording will always include a small picture-in-picture window with you inside, which makes it look professional.

b. Sharing your screen

As you introduce yourself briefly in Zoom, make sure that your microphone is not muted and your video is started. You should see Mute and Stop Video indicated at the bottom left of your Zoom window.

After your brief opening introduction, click Share Screen to start to share the window with your presentation application, such as PowerPoint or Keynote. Do not share the entire desktop; just share the window with PowerPoint or Keynote. Do not select Share computer sound or Optimize Screen Share for Video Clip at the bottom.

c. Tips for high-quality talks

Now you can present your paper just as you would in a typical international conference. It may feel strange talking to yourself, but rest assured, your presentation will have a live audience during the online conference.

Here are some tips for giving a high-quality talk.

Keep it simple.
Do not try to squeeze a lot of material into each presentation slide. You have a time limit of 18 minutes, but you do not have limits on the total number of slides you have. Keep each slide as simple as possible, and explain one idea at a time. Use large font sizes. If you feel that you must cover a lot of material in the same slide, use builds to show your material a step at a time.
Avoid having too much technical detail.
Your talk should be designed to get the audience interested in your paper, rather than replacing the paper. Do not try to present all the technical detail you have in your paper; instead, try to present only a few highlights of your original contributions in your paper, and emphasize high-level ideas on why your contributions are original in the context of related work.
Start strongly.
The beginning of your talk is the most important as you need to grab the attention from your audience. Start from a compelling introduction of the background of your work, and motivate your ideas with convincing arguments.
Use examples.
Your talk will be more understandable if you use a few simple examples, and work through your algorithm or theoretical proof in the context of your examples. Examples are your best friend in a high-quality talk.
Keep a calm pace.
Do not rush through your presentation slides with a breakneck pace. Deliver your talk at a leisurely pace.
Use a timer.
When you are presenting your slides, it is easy to lose track of time. Use a timer on your side, and be keenly aware of the amount of time left.
3. STEP 3: Testing Your Video
a. Testing and uploading your video

When you are done with your presentation, end the meeting and your video recording will be processed by Zoom and stored in a local folder (typically Documents/Zoom) as an .mp4 file.

Submission Guidelines of Pre-Recorded Video Presentation File

Upload the pre-recorded video presentation file through the link. [Upload]

Presentation video playing time

- Oral session: The time generally allocated to each presenter depends on the number of papers in the session. For instance, in the case of a 100-minute session with five papers, presentation duration is 17 minutes, Q&A is for 3 minutes; or in the case of a 100-minute session with six papers, presentation duration is reduced to about 14 minutes.
- Poster session: 5~6 minutes

Upload file formats: mp4 (Maximum upload file size: 150MB)

Video file submission deadline: January 6, 2022

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