ICOIN 2023 Online Conference
Guideline for Technical Session Speakers
Oral Sessions
- On-site Presentation
- Online Live Presentation(Zoom)
- Video Submission
Poster Sessions
- Video Submission
Oral Sessions
1. On-site presentation
1) Duration of the Presentation

The time generally allocated to each presenter depends on the number of papers in the session. For example, in the case of a 100-minute session with five papers, presentation is 17 minutes, Q&A is 3 minutes, and in the case of a 100-minute session with six papers, presentation time is reduced to about 14 minutes.

2) Equipment in Presentation Room

Each presentation room will have the beam projector and laptop computer running PowerPoint under MS Windows, equipped with USB port.

3) Preparation for Your Presentation Session

Bring a USB memory with your PowerPoint presentation and make sure that your file is copied on the laptop computer in the session room. Please arrive at the presentation room 15 minutes before the actual session starts and introduce yourself to the session chair. Be prepared to give some bibliographic details about yourself to the chairperson so that he/she can introduce you before your presentation

2. Online Presentation
1) Preparations
Sign Up for Conference

As a registered attendee of ICOIN 2023, you should have already registered at http://www.icoin.org/sub07/sub0701.php and got a valid ID by completing the registration.

Now you need to go to the online conference website (http://www.icoin.org/online) and sign up for an account

Install Zoom

If you have not yet, install Zoom (https://zoom.us/download)

2) During Conference

As an author or speaker, you have the obligation to attend the session where your talk will appear in, and answer questions from attendees of the conference.

To enter the Zoom meeting for the session, where your paper will be presented, go to online conference website (http://www.icoin.org/online) and the day and the session on the online conference website, and click the "Join Session" button.

Please try to enter the Zoom meeting 10 minutes before the session is scheduled to begin, so that you have an opportunity to create your Badge, meet the student volunteer (with name [Name] (Volunteer)) assigned to your session, and discuss any concerns you may have.

Create your Zoom “Badge”

When in Zoom, click Participants at the bottom (if using Desktop Zoom)

In the Participants pane, hover over your name and click “More”

Click “Rename”

Enter: [Your Name] (Author)

3) During Session

It is strongly recommended that you turn on your video in Zoom during the session.

The presentation time generally allocated to each presenter depends on the number of papers in the session. Please refer “Duration of the Presentation”.

The presenter uses the ZOOM sharing function to directly share his/her slides for the oral presentation.

Q&A takes about 3-5 minutes at the end of each talk and please unmute your microphone while answering questions.

3. Video Submission

The author of the video submission also has the obligation to attend the session where your talk will appear in, and answer questions from attendees of the conference. Please refer the “Online Presentation” guideline to join the online conference.

Submission Guidelines of Pre-Recorded Video Presentation File

Presentation video playing time: The time generally allocated to each presenter depends on the number of papers in the session. Please refer “Duration of the Presentation”.

Upload file formats: mp4 (Maximum upload file size: 150MB)

Video file submission deadline: December 26, 2022

Poster Sessions
Video submission

Submission Guidelines of Pre-Recorded Video Presentation File

Starting this year, we are implementing a new hybrid mode poster session. The video will be used instead of the onsite poster to promote participation and enhance the experience among the conference attendees. The 5-6 minute videos of the poster will be made available to the conference participants in advance via the web to view online and leave comments. Then, the presenter can prepare and answer the comments during the poster sessions. Please check the following.

  • Presentation video playing time : 5~6 minutes
  • Upload file formats: mp4 (Maximum upload file size: 150MB)
  • Video file submission deadline: December 26, 2022

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