ICOIN 2021 Online Conference
Paper Presentation
Recipes for making and uploading a video for your ICOIN talk by the ICOIN 2021 Organizing Committee
Your ICOIN talk in a recorded video

Congratulations again on your accepted paper to ICOIN 2021! As ICOIN 2021 will be held as on-site and online presentation, both, you are required to record and submit a video of your talk and a presentation slide by Jan 6, 2021. Your recorded talk should be no longer than 17 minutes for main conference and workshop papers, 5 minutes for poster, and 3 minutes for recent results papers. Even if you come to on-site venue for your presentation, you should record and submit a video of your talk and a presentation slide by Jan 6, 2021 since it is still unclear whether the situation will get worse.

In this step-by-step tutorial, we will show you how to record a professional video for your talk, easily and comfortably with your computer. It is recommended that you follow our tutorial, as we aim to deliver a consistent online experience to our conference attendees.

1. STEP 1: Getting Prepared
a. Creating your Zoom account

You are encouraged to use Zoom to record a professional-looking video for your ICOIN talk. If you don’t have a Zoom account yet, the first step is to sign up for one. All you need to do is to visit https://zoom.us, click the SIGN UP, IT’s FREE button to get started. Use your work email address to sign up for an account.

b. Downloading Zoom

You will need to download the Zoom client for your operating system before using it for recording your talk. Go to https://zoom.us/download to download and install the Zoom Client for Meetings

After you sign in to your Zoom account, click Account Settings in the ADMIN section on the left, then click the Recording tab at the top, and look for Automatic Recording. Turn it on.

2. STEP 2: Recording Your Talk
a. Starting your presentation

To get ready to recrd your video, make sure that you are using a computer with a front-facing camera and a built-in microphone. Most laptop computers should be fine.

Now, prepare and start the application you will be using for presenting slides in your talk, such as PowerPoint or Keynote. Then open the Zoom client and sign in to your account.

Click New Meeting. Local recording should start automatically.

Make sure you start your video in Zoom, and introduce yourself first. For example, you can say something like: My name is John Smith, I am a PhD candidate at the University of Cambridge, UK. The paper I will be presenting today is titled “Recording Professional Videos for Online Conferences.” The video you are recording will always include a small picture-in-picture window with you inside, which makes it look professional.

b. Sharing your screen

As you introduce yourself briefly in Zoom, make sure that your microphone is not muted and your video is started. You should see Mute and Stop Video indicated at the bottom left of your Zoom window.

After your brief opening introduction, click Share Screen to start to share the window with your presentation application, such as PowerPoint or Keynote. Do not share the entire desktop; just share the window with PowerPoint or Keynote. Do not select Share computer sound or Optimize Screen Share for Video Clip at the bottom.

c. Tips for high-quality talks

Now you can present your paper just as you would in a typical international conference. It may feel strange talking to yourself, but rest assured, your presentation will have a live audience during the online conference.

Here are some tips for giving a high-quality talk.

Keep it simple.
Do not try to squeeze a lot of material into each presentation slide. You have a time limit of 18 minutes, but you do not have limits on the total number of slides you have. Keep each slide as simple as possible, and explain one idea at a time. Use large font sizes. If you feel that you must cover a lot of material in the same slide, use builds to show your material a step at a time.
Avoid having too much technical detail.
Your talk should be designed to get the audience interested in your paper, rather than replacing the paper. Do not try to present all the technical detail you have in your paper; instead, try to present only a few highlights of your original contributions in your paper, and emphasize high-level ideas on why your contributions are original in the context of related work.
Start strongly.
The beginning of your talk is the most important as you need to grab the attention from your audience. Start from a compelling introduction of the background of your work, and motivate your ideas with convincing arguments.
Use examples.
Your talk will be more understandable if you use a few simple examples, and work through your algorithm or theoretical proof in the context of your examples. Examples are your best friend in a high-quality talk.
Keep a calm pace.
Do not rush through your presentation slides with a breakneck pace. Deliver your talk at a leisurely pace.
Use a timer.
When you are presenting your slides, it is easy to lose track of time. Use a timer on your side, and be keenly aware of the amount of time left.
3. STEP 3: Testing and Uploading Your Video
a. Testing and uploading your video

When you are done with your presentation, end the meeting and your video recording will be processed by Zoom and stored in a local folder (typically Documents/Zoom) as an .mp4 file.

b. Play

Your video several times to make sure that it is below 17 minutes (5 minutes poster papers and 3 minutes for recent results), and that both audio and video play out correctly.

To upload your video, visit the ICOIN online conference website: http://icoin.org/registration/video_upload.php
Sign up for a user account, activate the account by clicking the link in the initial email you receive, and then go to http://icoin.org/registration/login.php

You should be able to find two buttons on this page: Upload Slides and Upload Video http://icoin.org/registration/video_upload.php. Use both buttons to upload the slides you’ve used and the video you’ve made for your talk. If you do not see these buttons, you will need to enter your Paper Number, which you received when you register for the conference.

That’s it! Your slides and video will be visible to the conference organizers and you only, and you can download them or upload a new version again at any time.

c. What may go wrong

Though the list of authored papers will be automatically generated for you when you sign up for a new account, they are based on name matching and may not be accurate.

If you don’t see a paper that you have authored, enter its paper number and add it to your list.

If you see someone else’s papers in your list, you may remove them by clicking the remove button.

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